Posts Tagged ‘public relations speciialist’
AJGpr loves to read blogs about public realtions and we are a fan of PR in Your Pajamas recent post – 10 Times-Tested PR Skills That Will Never Go Out oF Style. Here is what PR professional Elena Verlee has to say:
Here at PR in Your Pajamas, we often talk about PR trends and the new demands they place on PR professionals. These fast and frequent changes keep us on our toes, requiring us to develop new skills on the fly.
But in this post, I’d like to go back to basics. Let’s remember the time-tested, essential PR skills we need. These skills are so important, so foundational, that I dare say they have and will continue to withstand the test of time. They transcend technology and fads.
Good Old-Fashioned PR Skills
1. Writing
Forget what they say about how people no longer read these days. Even if the majority of your audience prefers video to text, you still need to know how to communicate by putting words on paper.
I’d like to point out two specific types of writing that we need to know and master to succeed in PR. The first is journalistic writing. Knowing what’s important, and communicating the essential parts first. Writing in a way that grabs the attention and interest of readers immediately. If you’re more of a creative writer, don’t despair. Journalistic writing can be learned.
The other type of writing we need is copywriting. Copywriting is simply selling in print. It’s using words to hook your audience, align with their personal goals, and motivate them to do what you want. Copywriting is applied, not only in the written word, but also in radio and video. The basis of copywriting is persuasion, so if you know copywriting, you also inadvertently become a more effective persuader.
2. Interpersonal Skills
PR is all about interacting with others. You need to build rapport and effectively relate with the C-suite (whether your own company’s or your client’s), technical experts, sales people, the marketing staff, journalists, customers. Strong people skills will open many doors for you, and make PR work much easier. On the other hand, if you hate interacting with people, you’ll probably hate PR work.
3. Negotiation
Negotiation skills are also essential. You negotiate with decision makers to get their buy-in on the PR campaign. You negotiate a story with journalists and editors. If you know how to create win-win situations, you’ll be successful in PR.
4. Media Awareness
Can you be good in PR and dislike actually consuming media — watching TV, listening to the radio, surfing websites, reading the news? I doubt it.
In PR, we need to know all about the media. What media are available in what formats, who runs them, who consumes them, what content they provide, and who creates the content. These things are location and culture-specific.
Aside from knowing the media, you also have to be able to think like the media. You need to have a nose for news. Be able to put yourself in a journalist’s shoes. Can you sniff what will become the next big thing? Then you’re one step ahead of your competitors.
5. Research
PR practitioners need to learn tons of new information with each new client or campaign we have. It’s necessary to know how to find the information you need. Speed reading comes in handy for this. More importantly, you must have the ability to evaluate the information you do find and “connect the dots” – synthesize them in a useful form.
6. Strategic Thinking
Thinking strategically includes the ability to set objectives and formulate a plan to achieve them. It also means taking calculated risks, and recognizing opportunities and maximizing them. In PR, where the solutions aren’t always straightforward, a strategic thinker can create opportunities where none appear to exist.
7. Attention to Detail
You have to anticipate needs and problems before they arise — and be ready for them. By being detail oriented, you think of the smallest things, including those that may not be so important, but could spell disaster if neglected. Think typos on press releases, forgotten appointments with journalists, and having enough copies of your media kit. Small stuff, yes, but someone’s got to stay on top of them!
8. Management
Aside from interacting with people and communicating persuasively, as a PR practitioner, you’re also a manager. You manage resources, time, and people, including yourself. You have to be realistic with your budgets, know how to mobilize human resources, and produce results.
9. Statistics and Measurement
As if being a good writer weren’t hard enough, PR professionals also need math skills. You measure and monitor inputs, outputs and results, so you need a good head for numbers. Understanding statistics and data — and knowing how to use them for high-impact communication — is a critical PR skill that will remain relevant long after your latest smartphone or tablet has become obsolete.
10. Business Sense
Finally, PR pros need to have good business sense. We don’t do PR for PR’s sake but to help contribute to the bottom line of our or our client’s business. Having business acumen is what you need to be taken seriously by clients or the C-suite.
AJGpr, a Los Angeles PR firm, found this “Public Relations Best Practices Top Sheet” at Group Y Network. Here it is:
Starting a PR program from the ground up may seem daunting. But, with some common sense, homework and the right tools, it’s a lot easier than you think. The advice here is gleaned from some of our favorite skate-savvy editors and should help you get a step ahead, whether you are starting from the ground up or just need some refresher ideas.
1. Know what “news” is. News is not a new shoelace color, a seasonal product launch (i.e. Holiday styles and colorways) or a team photo shoot. News is an innovative technology, signing of a key athlete or announcing a unique branded event your company is hosting. Take yourself out of your brand’s shoes (ha) and honestly ask yourself: “Would anyone else find this interesting/important/unique?” If the answer is Yes, it’s news.
2. Let the media know about your news in a timely and concise fashion. The old “Who, What, When, Where and Why” is pretty much the best guide. Also be sure to plan out your timing; telling someone about an event that is happening tomorrow won’t get you far… Most consumer mags work 3-4 months ahead of time and trades, 1-2. Online has a much quicker turnaround, obviously, but a solid “heads up” will be appreciated by any editor. Some good lead-time with a reminder email sent 48 hours before the event is often the best equation.
3. The editors’ job is to report on what readers want to read, so let them do what they do best. Think of your pitch like a job interview: present your strengths, your best story, then let it go. Follow up is fine, but don’t be the needler—“Why didn’t you run a story about my shoe/deck/photo shoot?” That will quickly get you pushed far down the priority list. Honestly.
4. For product stuff it’s sometimes best to send the gear out first and ask questions later. Address it to an editor and include a quick but polite hand-written note asking for placement. Let them know if it theirs to keep or a sample that needs to be returned. There is no guarantee that this approach will work but a box full of fresh gear is always more appealing than a fuzzy jpeg in the morning email line-up.
5. Build relationships. Just because an editor doesn’t run your story once, doesn’t mean it won’t happen next time. Being the resource who is quick to respond, easy to deal with, and delivers on time will over time pay off the big dividends. Look at it long term—be the guy/girl who the editor wants to reach out to because he knows it will be an easy transaction, not the guy that complains or won’t deliver on his promises. Editors deal with so many flakes over the course of a day that just being courteous and doing what you said you’d do will put you into the top percentile.
6. Plan, plan, plan. The best PR programs plan out many months or even a year ahead of time. Look at what products or events you have coming down the pipe over the next year (or even two!) and build a PR plan around those items. Having your materials and timelines together allows you to have perfect timing—i.e. corresponding your product shipping to stores or athlete competing in the Dew Tour with secured editorial in magazines and online.
7. Editors are always busy and sometimes lazy*. Ask yourself before initiating contact: Am I making this person’s job easier or harder? PR hacks who make editors’ jobs easier are often the ones that get results.
8. Email is the best way to communicate. Feel free to send a friendly follow up if you don’t get a response.
9. If you are pitching a mainstream publication, there are some story lines that are always popular: the young person who follows his passion and starts a successful company; the local company that most people haven’t heard of but that is doing well in a niche industry; stories that take readers into a hard-to-understand yet interesting industry in their back yard.
10. Even big newspapers these days are desperate to build page views online. Many are posting shorter stories on blogs, and the threshold for getting published is much lower. Check out every publications online presence and send emails directly to writers, many of whom are eager to make story quotas.
How To Write The Perfect Pitch
Any good publicist knows that a pitch serves one purpose – to pique the interest of a journalist or producer enough to get them to cover your story. So, knowing how to write a good pitch is crucial to getting media placement. AJGpr, your public relations specialist, recommends following these 9 simple steps to writing the perfect pitch:
STEP ONE: Preparation
Ask these questions:
– Do I have a compelling, newsworthy, or interesting story to tell?
– Do I have a clear understanding of my objectives (drive business, create awareness, improve sales, heighten image)?
If the answer is yes to all of the above, then move to Step Two.
STEP TWO: Create Your Media List
Develop a targeted media list that captures all the outlets that might be interested in your story. Be honest with yourself and ask the hard question – is there a place for my story in this magazine/television program/radio show/blog? If the answer is no –then check it off your list.
STEP THREE: Know Your Media Targets
Do your homework. Know you media outlets inside and out. What kind of stories/news items do they feature? Who is their target audience? You have to watch the television programs, read the magazines, newspapers, blogs, and listen to the radio shows you are pitching. If you understand the outlet and their target demographic you will know if your pitch is right for that outlet.
STEP FOUR: Know Your Contacts
If you have a health story, find the producer or editor who covers heath.
Spend the extra effort to discover the best contact at each outlet, the one most likely to be receptive to your pitch. Don’t waste your time blasting a pitch out to a large list, nobody will write about it. Before you begin pitching, you should know without a doubt that you have the right contact for the story you are pitching. Then frame the story/news item in a way that makes it clear to the producer/editor that it fits in with their specific outlet’s approach – otherwise it ends up in the trash.
STEP FIVE: Craft Your Subject Line
The subject line is the first thing your contact will read – so it has to catch their attention and make them want to open your email and not hit delete.
A good rule for any subject is to be as succinct and to the point as you can.
STEP SIX: Craft Your Opening Sentence
Your opening sentence is key. Here is where you can expand on your subject and hook the reader. It must be interesting and compelling so that your contact wants to read more.
STEP SEVEN: Craft The Main Body
Once you have readers’ full attention with your subject line and opening sentence, you then want to interest and educate them. You need to provide information that will resonate with the target publication and answers the five W’s (who, what, when, where, and why) and the H (how). Use a professional and friendly tone. But make it feel personal. If you have done your homework, your pitch should be something your reader will care about. And remember keep your pitch short and to the point.
STEP EIGHT Rewrite, Edit and Proofread
Writing a the perfect pitch takes time, so don’t rush. Look at your pitch with a critical eye and when you are satisfied that you have crafted an interesting pitch with a catchy subject line and NO typos…then hit send.
STEP NINE: Follow-up
Journalists get dozens of pitches a day and can’t always read your pitch the moment you send it. Give it a day or so, sometimes even a week – and if it is a good pitch, which fills their immediate needs, they will contact you. Some will file it away and others will hit delete. So use your judgment and if you feel inclined to follow-up then send a quick one-sentence email, hitting on the core message of your original pitch and asking for their response.